The President-Elect shall (a) serve as Chief Executive Officer of the Association and as Chair of the Executive Committee in the absence of the President; (b) work in conjunction with the president in developing goals and policy of the Association; and (c) automatically become President at the end of the term of President-Elect. 

The duties of the President-Elect shall include: 

1. serve as SHAV’s representative to Council of State Speech-Language-Hearing Association Presidents (CSAP) 
2. chair the Nominations process for SHAV Board of Directors elections; collaborate with other management company to facilitate election process
3. collaborate with Vice President of Public Relations and Communication to advertise call for nominations and election process
4. review Bylaws annually and recommend changes when appropriate 
5. serve as liaison to the Honors Committee, supporting communication and call for nominations
6. serves as liaison with ASHA Advocacy Networks (SEAL, StAMP, STAR)
7. collaborate with the President, and the Past President, and the management company to manage all financial affairs of the Association
8. serves as an official signatory of the Association on outside contractual agreements
9. in conjunction with the President, the Past President, and the management company, oversee the collection of all revenues due the Association including but not limited to membership dues and for the payment of all financial obligations of the Association 
10. collaborate with the President, and the Past President, and the management company to manage the finances of the Association including the annual budget, maintenance of appropriate financial records, fiduciary guidance for the Board, and financial responsibility for Association 
11. collaborate with the President, the Past President, Vice President of Continuing Education, and the management company to develop conference budget and authorize payments/expenditures
12. communicate on a regular basis with any SHAV Committee Chairs to plan activities and to obtain reports on status of activities 
13. submit quarterly board report prior to the scheduled Board meeting and update the shared Strategic Plan tracking document
14. annually review and update, as needed, pertinent sections of the Policy and Procedure Manual
15. maintain documentation covering the office in the Google Drive 
16. submit/solicit twice per year an article/report for publication to the membership 
17. support transition to newly elected board member

The Vice President for Member Services is responsible for the recruitment and retention of membership through annual membership drives and outreach to speech pathologists and audiologists in the state of Virginia. 

Duties of the Vice President for Member Services shall include the following: 

1. collaborate with the management company to monitor and supervise activities to recruit and retain members, including the annual renewal and membership drive
2. collaborate with the management company to obtain monthly updates of the membership database and present key findings and trends to the board during quarterly meetings
3. confirm membership status for board nominations, lifetime membership applications, and association honors or as requested
4. collaborate with Vice President of Audiology and Vice President of Speech-Language Pathology to create and conduct annual membership survey to identify needs 
5. oversee and facilitate the Research, Supervision, and DEI SHAV Groups
6. organize and facilitate the SHAV Mentorship program
7. develop partnerships with companies and other professional organizations (e.g., interprofessional) to advance the mission of SHAV through educational opportunities for members
8. coordinate and present annually to each university’s student population regarding the benefits of SHAV membership
9. organize and facilitate member service annual town hall meetings
10. collaborate with the SHAV Student Representatives to develop and disseminate the annual Gift to the Grad in April of each year
11. coordinating the recruitment and management of the Conference student volunteers 
12. work with the Vice President for Public Relations and Communication to promote membership 
13. communicate on a regular basis with any SHAV Committee Chairs to plan activities, support advocacy efforts, and to obtain reports on status of activities 
14. develop an officer budget, including any needs from committees when requested 
15. submit quarterly board report prior to the scheduled Board meeting and update the shared Strategic Plan tracking document
16. annually review and update, as needed, pertinent sections of the Policy and Procedure Manual
17. maintain documentation covering the office in the Google Drive 
18. submit/solicit twice per year an article/report for publication to the membership 
19. support transition to newly elected board member 

The Vice President for Speech-Language Pathology shall provide leadership in the clinical areas of speech-language pathology, and maintain regular and consistent communication with the Vice President for Audiology and the Vice President of Continuing Education and relevant committees. 

The duties of the Vice President for Speech-Language Pathology shall include: 

1. oversee and facilitate the SHAV Groups related to the field of speech-language pathology
2. represent the issues specific to the profession of speech-language pathology, especially in regulatory and legislative concerns
3. solicit and develop SLP webinars and educational opportunities at least once per year
4. serve on the Conference Committee representing speech-language pathology
5. work in conjunction with the Conference Committee Chair and Vice President for Audiology to identify potential speakers and make contacts to determine availability; communicate with Conference Committee Chair about identified and available speakers, so that contract negotiations can begin expeditiously
6. organize and facilitate SLP annual town hall meetings
7. collaborate with Vice President for Audiology and SHAV Student Representative to coordinate community screenings, as requested 
8. communicate on a regular basis with any SHAV Committee Chairs to plan activities, support advocacy efforts, and to obtain reports on status of activities 
9. work with the Vice President for Public Relations and Communication to publicize events and share information with the membership
10. collaborate with Vice President of Membership Services to create and conduct annual membership survey to identify needs 
11. develop an officer budget, including any needs from committees when requested 
12. submit quarterly board report prior to the scheduled Board meeting and update the shared Strategic Plan tracking document
13. annually review and update, as needed, pertinent sections of the Policy and Procedure Manual 
14. maintain documentation covering the office in the Google Drive 
15. submit/solicit twice per year an article/report for publication to the membership 
16. support transition to newly elected board member 

The Vice President for Event Planning shall be responsible for the logistical planning of the annual conference and/or additional educational opportunities. The duties of the Vice President for Event Planning shall include, but not be limited to:

1. Serve as co-chair of the Conference Committee

2. Collaborate with the 3Ps and the management company to develop conference budget and authorize payments/expenditures

3. Collaborate with the VP of SLP and VP of AuD to schedule webinars with SHAV groups and SHAV members/other organizations

4. Solicit proposals from potential sites and assist with organizing logistics for all in-person educational events including but not limited to food and beverage order, room set-up, audio/visual needs, hotel room blocks

5. Coordinate the outreach and acquisition of sponsorships and vendors for the annual conference and facilitate exhibitor hall needs (e.g., pipe/drape/tables); review and update the exhibitor prospectus, yearly, if needed

6. Collaborate with the Communication Disorders Foundation (CDF) to finalize needs for CDF events (i.e., food/beverage order, posters, auction hall setup)

7. Collaborate with the VP of PD to finalize a the annual conference schedule (add in breaks, lunch, exhibit hall times, volunteers)

8. Collaborate with the VP of PD and management company to create a full conference registration packet and on-site program (digital or physical)

9. Work with the Vice President of Public Relations and Communication to advertise and promote all educational opportunities being offered for webinars and other continuing education opportunities

(i.e.,fall conferences, virtual learning) (e.g. advertising, working with local media, and other duties related to marketing the program)

10. Communicate on a regular basis with any SHAV Committee Chairs to plan activities and to obtain reports on status of activities (it is up to the individuals in the position to decide who is communicating with which committee)

11. Submit quarterly board report prior to the scheduled Board meeting and update the shared Strategic Plan tracking document

12. Annually review and update, as needed, pertinent sections of the Policy and Procedure Manual

13. Maintain documentation covering the office in the Google Drive

14. Submit/solicit twice per year an article/report for publication to the membership

15. Support transition to newly elected board member

16. Delegate tasks to the conference committee as needed

The Member-at-Large shall support Clinical Fellows (CFs) and Early Career Professionals (ECPs) across the state of Virginia by developing and maintaining a centralized resource library, facilitating targeted

mentorship opportunities, and promoting professional engagement through structured programs, events, and communication channels.

1. Resource Development

• Develop resources tailored to CF and ECP needs (e.g., clinical tools, educational opportunities, job search strategies, licensure FAQs, supervision guidelines, regulatory and ethical guidance).
• Develop a list of in-state community resources and SLP contacts available to assist with specific questions or mentorship.
• Create a task force or committee to assist with the development of pediatric and adultfocused clinical resources across different domains.

2. Program and Mentorship Support

• Design and implement programs that support the transition from graduate student to professional practice, emphasizing mentorship, licensure navigation, and workplace readiness.
• Work with the SHAV Mentorship Program coordinator to match CFs and ECPs with experienced mentors and gather ongoing feedback for improvement.
• Co-lead the development of an annual Early Career Spotlight to recognize the contributions and achievements of new professionals.

3. Membership and Engagement

• Coordinate with SHAV Student Representatives and the Vice President for Member Services to ensure continuity of engagement from student to professional membership.
• Organize and facilitate targeted networking opportunities for CFs and ECPs (e.g., virtual or in-person meetups, panel discussions, roundtables at the annual conference).

4. Collaboration and Communication

• Collaborate with the Vice President of Speech-Language Pathology to align early career initiatives with broader SLP member needs and goals.
• Partner with the Vice President for Public Relations and Communication to promote CF and ECP initiatives across SHAV platforms.

5. Administrative Responsibilities

• Submit quarterly board reports and update the shared Strategic Plan tracking documentwith early career developments.
• Annually review and revise pertinent sections of the Policy and Procedure Manual related to early career member support.
• Maintain documentation related to the Member-at-Large office in Google Drive.
• Submit or solicit at least one article or spotlight feature annually, highlighting CF/ECP experiences or needs.
• Support the transition to the newly elected Member-at-Large board member.